Price postings

In New York and Connecticut, whoever sells to retailers in the state — usually a licensed wholesaler — posts a monthly schedule of those prices; suppliers usually post a separate schedule of prices to wholesalers. Price Postings prepares the schedule that fits your licence from your prices. Check with the state which applies to you. This isn’t legal advice.

Find it under Brand Intelligence → Price Postings; it comes with Brand Intelligence.

Which schedule is yours

Each state card says which schedule fits the licence DISTRYB has on file for you in that state. Where the state’s licence records say what kind of licence it is (New York’s do), a wholesale licence is offered the schedule of prices to retailers, and a supplier licence (a distiller, winery, brewer or importer) the schedule of prices to wholesalers. Where DISTRYB can’t tell — Connecticut’s records don’t say, or no licence is on file — the card shows both and asks: Which applies to you? Check with the state. DISTRYB never decides it for you, and who files which schedule is not yet verified by DISTRYB.

DISTRYB prepares the schedule of prices to retailers from your catalog prices. It can’t prepare a schedule of prices to wholesalers yet: your catalog prices are what you charge retailers, and DISTRYB doesn’t hold a price list of what you charge wholesalers.

What DISTRYB does — and doesn’t

• DISTRYB prepares. It builds the schedule from the wholesale prices already on your catalog, checks it, exports it, reminds you once a state’s dates are verified, and keeps a record of every draft and export.
• You file. DISTRYB never files with a state on your behalf. You review the export and file it with the state yourself, then tell DISTRYB you did.
• Not legal advice. Nothing here is legal advice. If you are unsure what your state requires, ask the state or your own counsel.

The dates are not verified yet

Each state card shows the next two schedules of prices to retailers and when each is due — New York on the 25th, two months ahead of the month the prices take effect; Connecticut on the 12th, one month ahead. A schedule whose due date has passed without being recorded as filed shows in red as Not recorded as filed. DISTRYB has not verified these dates. Until it has, the page, the export and PLUG say so beside the date. Check them with the New York State Liquor Authority or Connecticut’s Department of Consumer Protection before you rely on them. If a due day falls on a weekend or holiday, the state may move it; DISTRYB does not.

Preparing a schedule

Press Prepare beside a month. DISTRYB lists every size you sell, with its on-premise and off-premise price per bottle, in a full case for that state and a case price worked out from bottles per case. Loose (broken-case) bottle prices aren’t on the schedule. The prices come from the same place your buyers’ and brokers’ prices do — change a price on your catalog, then Prepare again to pick it up. Nothing here changes a price.

Before you can export, DISTRYB checks:

• you have a licence on file for that state — and, where the state’s records say what kind, that it is a wholesale licence (if DISTRYB can’t tell, it says so and asks you to check with the state);
• your prices don’t vary by delivery zone there (both states require one price to every retailer);
• every priced size has a bottles-per-case number, so a case price can be shown;
• no per-bottle price looks like a whole case’s price typed into the per-bottle field (divided by bottles per case, it is exactly your loose-bottle price);
• there is at least one priced product.

It also tells you which products have no price (they are left off — a product missing from a filed schedule may not be sellable to retailers that month) and that quantity discounts are not included. If you offer any, add them on the state’s form yourself.

Exporting and filing

Export CSV downloads the schedule, headed “Prepared by DISTRYB — you file this with New York” (or Connecticut), with the due date marked as not verified. The layout is generic; enter or upload it in the state’s own system. If you changed a price on your catalog after preparing the draft, the export still carries the draft’s prices and DISTRYB tells you so — prepare it again to include the change. Preparing again with different prices means the new version needs exporting before you can record it as filed.

Once you have filed, press I filed it with NY (or CT), add the state’s confirmation number if you have one, and confirm. DISTRYB then keeps that schedule as it was and locks it.

Each schedule keeps a record of every time it was prepared, exported and recorded as filed, who did it, and whether it came through PLUG.

Reminders

Reminders start once DISTRYB has verified a state’s due date — until then the reminder box is off, because a reminder would be DISTRYB vouching for a date it hasn’t checked. Once a state is verified, tick Remind people who set pricing on its card: people with permission to set wholesale pricing (except team members scoped to some brands or states) get a notification 7, 3 and 1 days before the due date and on the day, until you record that month as filed.

Who can use it

Seeing Price Postings needs View pricing; preparing, exporting and recording a filing need Set wholesale pricing. A team member scoped to some brands or states can’t open it: a schedule is your whole price list for a state, and a partial one would be a wrong filing.

Ask PLUG

PLUG can tell you what is due, which schedule fits your licence, and what changed — “what price postings are due?”, “what changed in my New York schedule?”. While a state’s dates aren’t verified, its daily brief asks you to confirm the deadline — and whether you or your wholesaler files — with the state, instead of counting down to an unverified date. It can prepare a draft for you: it shows a card, and only your tap prepares it. PLUG cannot export, file or record a filing.